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Outlook Information

Helpful Instructions for Configuring Outlook on Mobile Devices

Password Tips

The Exchange email system requires a password with a minimum of 8 characters, but can be up to 16 characters in length.  Studies have shown that using a phrase as your password makes it easier to remember, and more secure.  Your password must contain three of the four character types listed here:

  1. Upper case letters
  2. Lower case letters
  3. Numbers
  4. Special characters (?!#%  etc.)

The best passwords or passphrases are things that are easy for you to remember, but difficult for others to guess. Here’s some Dos and Don’ts for making good passwords:


  • Make a short two or three word phrase between 8 and 16 characters long as your password.  You are more likely to remember it than a single word or jumble of random letters and numbers, and longer passwords are more secure.
  • Remove spaces between the words in your pass phrase, as most systems don’t recognize spaces as valid characters.
  • Mix words in your pass phrase that wouldn’t normally go together, to make it more difficult to guess.  “BrownBeagles?” isn’t as secure as “BlueZebra!”as a pass phrase.
  • Add length with numbers at the beginning or end of your phrase.  “BlueZebra!2013” is even more secure
  • Deliberately misspell a word or use a common abbreviation in your pass phrase. “BluZebra!2013” for example.


  • Use any part of your name, or the names of family, friends, co-workers, or others associated with you that would be easy to guess.  Avoid using their birthdates as well.
  • Use any part of addresses or locations associated with you, like your home address, work address, or address of any place you are known to visit regularly.
  • Use words of things around your office space.  If you have Detroit Red Wings memorabilia all over your office, then “#1RedWingsFan” would be a bad password to have.

Follow these tips and you can easily create easy to remember, but difficult to guess passwords to keep your data safe.

Links to Microsoft Outlook How-To Documents:

The following links provide additional details on how to perform basic tasks in the new Microsoft Outlook email client.  All links are available on the Microsoft Office support web site.

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